The auditorium during the Cancéropôle scientific day
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A scientific day on AI and cancer research

A hundred researchers, doctors and experts on what artificial intelligence actually changes for cancer research.

The room during a talk
01 · The brief

What had to work.

Bring together for a day a hundred researchers, doctors and experts around a subject still taking shape: what artificial intelligence actually changes for cancer research. A format with room for lectures and for lived experience alike, and nothing said in the room left behind.

The challenge

Convene a demanding scientific community on a new subject, and keep everything said in the room.

Our scope

Consulting and project management, venue sourcing and booking, registration and reception, audiovisual coordination, full video capture, signage, catering, technical run sheets and speaker support.

02 · The set-up

What we put in place.

  1. Sourcing a venue that met the technical and accessibility requirements
  2. Registration, reception and attendance management
  3. Full audiovisual coordination: sound, video and projection
  4. Video capture of every talk, with live streaming available
  5. Signage and catering areas
  6. Technical run sheets and speaker support
03 · The method

How we ran it.

Stage 1

Scoping with Cancéropôle, timeline and speaker coordination

Stage 2

Venue booking, technical coordination, staging and signage

Stage 3

Show-calling on the day, then delivery of the captured content

In pictures

One day, a community in full.

2 photos
The auditorium during a talk
The auditorium during a talk
The break in the hall
The break in the hall
Format1 day
Participants100
100participants
The outcome

A day paced by scientific lectures, field feedback and a panel discussion, around the scientific, technological and ethical questions raised by artificial intelligence in oncology. Capturing every talk extended the day well beyond those who were in the room.

DateMay 2026
VenueParis
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